Building Communities That Book: The Complete Guide to Facebook and WhatsApp Groups for Multi-Day Tours

If you are not presently leveraging some type of group, whether it's Facebook, WhatsApp or some other platform, we highly encourage you to do it.
Building Communities That Book: The Complete Guide to Facebook and WhatsApp Groups for Multi-Day Tours

Building Communities That Book: The Complete Guide to Facebook and WhatsApp Groups for Multi-Day Tours

This is the fourth of our Multi-Day Marketing series. Be sure to check out the first of our series here, and subscribe to our YouTube channel to tune into the whole series here.

Too many tour operators name their Facebook group something like “John’s Adventure Tours Group” and then wonder why so few people join. (John? Who’s John? Your ideal target guests don’t know who you are.)

Here’s the truth – you’re trying to build a community around your business instead of around your guests’ dreams and challenges.

This simple naming mistake reveals a deeper misunderstanding about what makes online communities work for multi-day operators. While you’re focused on promoting your brand, your ideal guests are looking for connections with people who share their interests, concerns, and aspirations.

Building online communities isn’t just nice to have anymore. It’s become essential for multi-day operators in 2025 and beyond. Multi-day tours are big decisions. We’re talking thousands of dollars and precious vacation time. People research extensively before booking these trips. They want connection and guidance before they make that purchase. They need to feel confident about choosing you over competitors.

Online communities solve this perfectly. They create ongoing touchpoints over time where you can be helpful, demonstrate your authority, and build direct access to warm leads. More importantly, when you gate these communities properly – making them private where people share their email address to join – you get to add to your email list while building these relationships.

A best practice we recommend is making these private communities where people have to share their email address and potentially contact information to be welcomed into the group. This means you get to add to your email list as well as build these online communities.

Why Facebook and WhatsApp Groups Work for Tour Operators

Leveraging Facebook or WhatsApp groups connects perfectly with our VIP Marketing Method™. You’ll be able to deliver valuable content regularly and create more intimacy than simple broadcasts like email newsletters, social media posts or paid ads. You’ll build genuine community and real relationships, and maintain that pervasive presence where you’re not just hoping they see your Instagram posts or happen to open your emails. You’re showing up across multiple platforms where they spend their time.

The real benefits here are lead collection, authority building, community building, and creating that warm audience for your offers. People make bookings with people they know, like and trust, and these types of communities help you do that at scale.

How to Name Your Tour Operator Community for Maximum Growth

Where most operators get it wrong when creating a Facebook or WhatsApp group is they create something based on your tour company name or brand. You wonder why so few people join.
You want to build a group or community that focuses more on your ideal target guest situation, challenges they’re facing, goals, shared identity, or shared values. When someone sees that group name, they should immediately think, “Oh, this is exactly for me.”

Instead of creating “Patagonia Adventure Tours,” you’d call your new group “Patagonia Trekking for Non-Athletes.” This immediately speaks to people who might dream of Patagonia, but they’re a little bit worried if they’re not fit enough. If those are the people you’re trying to reach, that’s a much stronger group that will hold much more appeal.

Consider “Families Homeschooling Through Travel,” which targets a very specific lifestyle choice and challenge – parents who want to combine education with travel experiences. Or “Empty Nesters Planning Their First European River Cruise,” and “Women Over 50 Hiking Solo” addresses both the demographic and specific concerns about safety and confidence. “Photographers Chasing Northern Lights” targets a passionate hobby combined with a specific destination challenge.

Some groups work well around shared values, like sustainable travel enthusiasts or solo travel advocates. Other communities can be built around a shared objective or mission.

One particularly memorable strategy call involved a multi-day tour business owner – a black New Yorker woman who loved wine. She had built this community of other black New York women who shared a passion for drinking wine. She had this mission, this bucket list of trips to all the major wine regions of the world. She wanted to go to Bordeaux, Burgundy, Tuscany, South Africa and Australia to taste the great wines of the world.

Part of this community was rallying other people who had that same passion for wine, but also for accomplishing and potentially joining her on these bucket list trips. What a beautiful community that allowed her to build trust and rapport and then build those offers around the community, not the other way around.

Facebook Groups for Tour Operators: Setup and Management

With Facebook groups, we want to make it a private group, or at least gate it so people have to share an email address to get access, and then you can approve them. Ensure you’ve got some group guidelines laid out so you have control and moderation over these groups.

It’s a good idea to have your business page be an admin in the group. We recommend using your first name because we want those personal connections. Having a personal Facebook profile is important, but by having the company name being one of the admins, it allows for more click-through for people to learn more about the company page on Facebook. If you have occasional promotional offers or upcoming workshops, it might be appropriate to have it shared from the business page.

WhatsApp Groups vs Communities for Multi-Day Tours

Think of WhatsApp as a little bit more intimate, more real-time connection, more like a group text message. Facebook groups work well for building larger communities around shared challenges, where WhatsApp is better for smaller, more intimate connections.

WhatsApp now has both groups and communities. Groups are for smaller, focused conversations, and communities can actually house multiple groups under one umbrella. For example, it might make sense to start a WhatsApp community, and then within it you could have two or three different conversations or WhatsApp groups where people could opt in or opt out depending on their interest.

The key decision factor is: what are the networks and tools that your ideal target guests are already using? If you’re targeting Americans under 30 or under 40, there’s maybe a higher likelihood they’re using WhatsApp and part of those WhatsApp groups, especially internationally in Europe and Latin America where WhatsApp is very dominant. But if you’re targeting Americans over 60, they’re more likely going to be familiar with Facebook groups.

With WhatsApp groups, the messaging feels more personal and urgent, and you’ll typically see higher engagement and open rates than Facebook posts inside a Facebook group. The trade-off is that it’s less feature-rich. It’s typically harder to tag individuals or search past content or have complex threaded conversations.

Part of what we’re trying to do here is reach your ideal target guests across the various platforms they’re using. That omnipresence is important to the VIP Marketing methodology. Some people will get and open your email a lot, some won’t. Some people might see a Facebook group post, but many will not. Some people will get a WhatsApp group message. The goal is to meet people where they are and on the tools they use every day.

Tour Operator Content Strategy for Online Communities

Many multi-day tour operators feel nervous because they’re not entirely sure what they should be doing in that group or how to keep engagement up.

The most important thing is to lead with value. When we talk about delivering value, we’re talking about inspiration, education, entertainment across those first three phases of the traveler’s journey: the dreaming phase, the planning phase and the booking phase.

This is an opportunity to create seed content that you’ll repurpose across lots of these channels. You might have a helpful blog post around the eight most common mistakes that Atlantic Canadian travelers make when traveling abroad. We can repurpose that into an email, into a series of Instagram posts. But repurposing that inside your groups and sharing it in a more intimate way is going to be key.

With that seed content, you should have regular publication. Every week or every two weeks, you’ve got at least one new piece of content you can share to that group.

Building Trust and Connection in Tour Operator Groups

Let’s talk about building intimacy in your groups with the three C’s: connection, community and conversation.

Building Personal Connections with Tour Guests

We want to build connection by humanizing your business, sharing personal stories in your group. In intro posts, don’t just say “I’m a tour operator.” Tell them why you started, what drives you, maybe a transformative travel moment that changed your life.

Post behind-the-scenes moments regularly. Maybe you’re scouting out new destinations, or your team is prepping for a trip, or even challenges you’re facing. During a recent strategy call with one of our coaching members named Dan, who runs Alaska Alpine Adventures, he mentioned his team was baking brownies for upcoming trips. That would be great content – showing behind the scenes and sharing some of the incredible food they’re preparing for people coming on that journey.

Anytime you can use video to capture those authentic moments, it comes across as much more authentic. Don’t hesitate to leverage your smartphone and encourage not just you but your team members or social media manager to have that video presence, especially inside these groups.

Creating Community Culture for Travel Groups

How do we create a sense of belonging inside your group? Is there shared language or shared culture you can start to foster? Maybe you have special terms for certain experiences or create special group traditions like Wanderlust Wednesday, where members share dream destinations, or Mistake Monday, where people share travel mishaps or lessons learned.

You want to make members of this group feel like part of an exclusive team. Can you celebrate member achievements? When somebody books their first solo trip or overcomes a particular fear or hesitation, celebrate those member wins and try to connect members with each other whenever possible.

Think about some of the communities or groups you’re involved in. Are there people you follow – podcasts, influencers, YouTube channels, Instagram – where you feel very much part of that community? Is there shared language? Are there inside jokes? Do you have a name for people in that group so you can self-identify? Many people even develop merchandise. Whether or not you go that far, look at your own personal experiences to get inspiration on creating that sense of community inside these groups.

Encouraging Engagement in Tour Operator Communities

If you’re using these groups simply as a place to publish and then disappear, you’re missing an opportunity to create connection. You or your social media manager should be asking questions that get people talking. Things like, “What’s your biggest fear about traveling solo?” or “What’s the one thing you wish you’d known before your first adventure trip?”

Create polls about destinations, experiences, or travel preferences relevant to your particular niche. Respond personally whenever possible, or make this part of your social media manager’s responsibility.

If you can encourage your team to authentically share some of their experiences and possibly vulnerabilities, the more genuine and relatable you and your business will become inside these groups. It’s not just about publish, publish, publish. You’re building relationships. These connections will turn strangers into friends and friends into paying guests.

How to Sell Tours Through Facebook and WhatsApp Groups

This all sounds well and good, but can we actually use this to sell some stuff and ask for money? We can do this, but remember, we’re going to be value first. Let’s say 75 to 80% of the time we’re delivering value, showing up for them with engagement. But then 25% of the time, it’s time to have some special offers and make your community feel like the VIPs they are.

This is an opportunity to have offers unique to this group – getting them early access to trips. Maybe they’re the first who can book. Maybe they get exclusive discounts. Make some exclusive offers just for members of your group, or invite members to come to webinars and take advantage of those offers as well.

If you’re doing this well, when you finally do make those invitations and special offers, other members of the group – past clients and customers – will organically vouch for you. They’ll step up and say, “Hey, I went on a trip with these guys last year, and it was the best vacation I’d ever taken. Highly recommend you jump on this trip.” When that type of social proof emerges inside a group organically and unprompted, it is truly invaluable and will live on inside that group.

Growing Your Tour Business with Online Communities

If you are not presently leveraging some type of group, whether it’s Facebook, WhatsApp or some other platform, we highly encourage you to do it. Be sure to leverage all the best practices mentioned here, and it’s going to be an important marketing channel for you going forward.

One thing we didn’t mention is what happens with this group – other people invite their peers and colleagues, and organically, you are growing not only that group, but if you are properly gating it, you’re also growing your email list. This is something that will snowball and get more and more powerful the longer it exists.

If you’re still feeling nervous or overwhelmed, we get it. We invite you to book a free 45-minute strategy call with one of our tour business coaches. It’s absolutely risk-free with no cost. It’s a great way to connect and chat about what Facebook group or WhatsApp group might work for your particular niche.

A GUEST FOCUSED APPROACH: LEARN FROM THE EXPERTS

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Avital Ungar is the founder and owner of Avital Food & Drink Experiences, a culinary company that hosts in-person and virtual events for corporate team building, client entertainment, and conferences. Her mission centers on deepening human connection through storytelling, food, and drink.
Ungar’s passion for the finer points of life began while living in Paris and the quaint town of Aix-en-Provence in Southern France, where she embraced the cultural norm of afternoon wine and explored the countryside’s culinary offerings. Upon returning to the United States, she pursued formal wine education and is now a certified sommelier.
A Phi Beta Kappa UCLA graduate, Ungar studied Art History, French, and Mandarin Chinese, though she jokes she wishes she could have majored in Chocolate. After living in Shanghai and working in the Chinese Contemporary art market, she returned to her hometown of San Francisco to pursue her professional interests in art and food.
Since April 2011, Ungar has operated Avital Food & Drink Experiences, offering progressive dining food tours in San Francisco, Los Angeles, and New York City, where each course is served at a different restaurant. The company also provides dining experiences, conference activations, and interactive meals in 12 cities nationwide. Her virtual offerings include culinary experiences with ingredient delivery featuring award-winning chefs, bartenders, and sommeliers, along with virtual mixology classes, cooking classes, water tastings, and aperitif hours.
In September 2022, Ungar launched Edible Architecture, which creates innovative holiday products including Charcuterie Chalet Kits – savory gingerbread houses made from charcuterie and cheese board items, complete with “Salami Shingles” and “Parmesan Snow.”
Ungar has been featured in The New York Times, served as a judge at the Good Food Awards, International Chocolate Salon, and Best of The West Rib Competition, and has appeared on the Travel Channel, CNN, and in USA Today.
Midgi is the owner and Chief Eating Officer for Juneau Food Tours and Taste Alaska! She has lived in Alaska for more than a dozen years and got her start in the culinary industry as a food writer and blogger. Her tour company opened in 2014 and has hosted thousands of hungry visitors in Alaska’s capital city. In spring 2020, Midgi launched Taste Alaska!, a subscription box service to ship shelf-stable Alaskan food gift boxes.
The pandemic also presented the opportunity to create www.globaltoursconnect.com, an online boutique marketplace for food, history, and cultural tours.
Her passion for food and telling the story of Alaska have been noted in the New York Times, Washington Times, Washington Post, Vogue.com, Forbes.com, AARP, as well as countless blogs and international and national television shows, including All the Best with Zita and Gordon Ramsey: Uncharted.
Gez Hamer is an entrepreneurial leader with extensive experience building and scaling businesses from startup to growth phases. He possesses strong strategic decision-making abilities and hands-on leadership skills, with experience across startups securing Series A investment, scale-ups obtaining continued funding, and post-acquisition companies ranging from SMEs to publicly listed global players.
Since June 2025, Hamer has owned Nautica Collective, a company reshaping luxury yacht travel for the new generation of travelers. Nautica Collective offers curated, boutique yacht experiences designed for over-30s millennials seeking connection, culture, and comfort through small groups, hidden anchorages, and chef-hosted dinners under the stars. The company operates routes in Mallorca, Greece, the Caribbean, and beyond, positioning itself as “aspiring luxury meets authentic adventure.”
In January 2025, Hamer co-founded Transcend Consultancy, which helps businesses navigate growth challenges with cost-effective solutions. The consultancy works with founders to streamline operations and expand into new markets, specializing in the transition from startup to scale-up with strategies built for today’s fast-changing business landscape.
Previously, Hamer served as Chief Operating Officer at ExperienceFirst from November 2022 to December 2024, Interim Chief Commercial Officer at Bundl from July to November 2022, and CEO/Management Consultant at GJH Consulting from October 2016 to November 2022. His diverse background spans consulting, operations, and commercial leadership across multiple industries and business stages.
Akila McConnell is a dynamic entrepreneur and cultural historian who owns Unexpected Virtual Tours and Training, and Unexpected Atlanta Tours & Gifts. She creates radically creative cultural training sessions for remote teams and immersive tours for visitors to Atlanta.
Since 2020, her virtual tours company has been featured in The New York Times and Forbes, specializing in cultural awareness events around Juneteenth, Hispanic/Latinx Heritage Month, and Pride. Her Atlanta tours business, operating since 2015, has been named one of Conde Nast’s 16 best things to do in Atlanta and National Geographic’s top tour in the city.
As a freelance culinary historian and writer since 2009, McConnell contributes to major publications including Conde Nast Traveler, USA Today, and National Geographic Traveller. Her book “A Culinary History of Atlanta” was a finalist for Georgia Author of the Year in History in 2020. She also hosts “Savory Stories,” a food-focused podcast on WABE, Atlanta’s NPR affiliate.
McConnell specializes in sharing stories of disenfranchised and minority populations through food, history, and immersive experiences that challenge the perception that cultural education has to be boring.
A Colorado native, Staci left a job she loved designing dental offices and funeral homes, to accompany her husband on a job transfer to the Central Coast of California in 2009. At the height of the Great Recession, jobs in an area known for its high density of retirees – let alone jobs in her industry – were scarce to non-existent.
After a couple unsuccessful years trying to resurrect her thriving career, someone mentioned a Food Tour. In a few short months she researched, built, and launched Carmel Food Tours (CFT). Now in its 12th season, CFT is expanding and rebranding to Enjoy Carmel, offering more than just food tours. CFT employs 6 guides, and plans to grow the staff by 50% in 2023.
In her free time she enjoys traveling, pickleball, and Pilates with her husband, and tossing a tiny ball at the beach for her fluffball Chuck.
Simon began his career in tourism as a tour guide with Fat Tire Tours – Paris. As a trained social studies teacher and a dual FR/US citizen, this job fits like a glove! After three years as a tour guide with Fat Tire and side-hustling as an independent motorcycle guide, Simon returned to FTT – Paris to create its human resources department.
Specializing in local compliance and talent acquisition, Simon took over the hiring strategy for FTT’s European operations in autumn of 2019. With a new group of trainees set to begin work in several cities, COVID required an immediate 180 degree turn for everyone. After a decade of building tour leader teams, Simon combined his two passions and started a motorcycle sidecar tour business, and welcomed his first guests in Paris in spring of 2022.
Born and raised in Charleston, SC, Catherine began her 18-year career in tourism waiting tables while in college at one of Charleston’s busiest restaurants. What started as just a fun job that paid the bills and allowed for many social outings with friends, had turned into something that made her realize that working in hospitality was the only industry she ever wanted to be in.
After graduating from the College of Charleston, she came to work at Bulldog Tours in 2007. Serving as Operations Manager, Catherine oversees a staff of 50+ tour guides and customer service members. The best part of the job for her is seeing guests experience and love Charleston in the same way the staff does. When she’s not working, she enjoys playing volleyball, going to the beach and spending time with her husband and two super adorable daughters.
Chad is an experienced tour leader, trainer and tour business consultant. He’s been the go-to-guy for developing world-class training programs and leading global teams for tour operators such as G Adventures and many small to medium tour and activity businesses. Chad also comes from a background of startups in the tech industry, having worked for Adventure.com, Airbnb Experiences and other great companies.
Live the life you dream of living… That’s Chad’s mantra and he does his best to bring it to life every single day. Chad’s a big fan of micro adventures and spending quality time in the wilderness, sailing, hiking and camping with his wife Julia, daughter Cali and friends.
John founded Bulldog Tours in 2001 as a hobby with a goal of helping preserve his hometown. This sustainable tourism model has raised over $4M to help preserve many of Charleston’s most historical landmarks. Bulldog Tours offers a variety of history, food, pub and ghost walking tours with over 50 tour guides.
John is the Chairman of the Charleston Area CVB’s Travel Council and on the Advisory Board for the College of Charleston’s Hospitality Tourism Management Department.
Ralph Velasco is the founder of Continental DRIFTER® Experiences, where he has developed more than 200 once-in-a-lifetime travel experiences since 2008. He specializes in travel product development, researching and vetting local partners in destinations worldwide, conducting scouting trips with local operators, and creating unique itineraries that guests remember for a lifetime.
Velasco has personally led small group tours (4-10 participants) to more than 30 destinations including Antarctica, Spain, Portugal, Italy, France, Cambodia, Lapland, Vietnam, India, Bhutan, Romania, Mexico, Morocco, Turkey, Iceland, the Baltics, and the Adriatic. As founder of Continental DRIFTER®, he handles every aspect of the business from branding and trip design to marketing, social media management, contract negotiations, and client follow-up.
Since December 2018, Velasco has expanded his expertise through The Continental DRIFTER® YouTube channel, which features more than 75 videos offering travel advice, photography tips, destination guides, and interviews with locals. The channel targets GenX and Baby Boomer travelers and serves as the hub for his international tours. He conceives and films all content, oversees channel branding and optimization, writes scripts, records voiceovers, and manages social media distribution to increase viewer engagement.
Through his comprehensive approach to travel experiences and content creation, Velasco combines his extensive international travel expertise with practical advice for mature travelers seeking authentic, well-curated adventures.
Yaron’s love for travel turned into an 18-year career building one of Israel’s most successful travel companies. What started as personal wanderlust became Abraham Tours and Hostels – a business he co-founded and grew from scratch into a powerhouse serving 100,000 travelers annually.
As CEO from 2010 to 2022, Yaron learned how to turn great experiences into profitable business. The early years weren’t profitable despite rave reviews – they focused on creating amazing content without understanding business fundamentals. Once they cracked variable pricing, team management, and operational efficiency, everything changed.
Yaron and his team built systems that let him step away from answering every email. He developed bonus schemes that kept their best guides and drivers loyal for years, reducing industry turnover. Most importantly, he learned how to scale across multiple destinations while maintaining quality and profitability.
After stepping down as CEO in 2022, Yaron spent eight months traveling before launching his consulting practice. Now he works with the Israeli National Parks Authority on major system overhauls and helps tour operators worldwide through Guest Focus coaching, as well as other consulting projects.
Yaron brings this scaling experience to operators ready to grow beyond the one-person show, helping them delegate, systematize, and make data-driven decisions that improve both profits and personal freedom.

Accomplishments:

  • Co-founded and grew Abraham Tours & Hostels from startup to serving 100,000 tour participants and 200,000 hostel guests annually

  • CEO from 2010-2022, scaled company to 4 hostel locations plus a multi-destination tour operations

  • Established Israeli Hostel Association 17 years ago, served as general manager and chairman

  • Developed variable pricing schemes and team management for 100+ subcontractors/guides

  • Successfully exited as CEO in 2022, now consulting & mentoring various businesses in Israel and globally

After receiving his Applied Degree in Ecotourism & Outdoor Leadership from Mount Royal University in Alberta, Canada, Dave Kratt has made a living for the past 20 years in the alternative tourism industries as a guide, researcher, instructor, teacher, facilitator, manager, business owner, and naturalist. He has worked in many world regions including Central America, Australasia, Asia, and North America, applying his skills and training to various tourism, cultural, and environmental initiatives.
Kratt has been fortunate to find success through starting a number of businesses, which he tailors to achieve a more personal work/life balance. Recently, he made the significant decision to sell his farm and offload all personal and business assets, relocating his family (wife, daughter, and two dogs) to be more present in aiding his aging parents. This transition has provided him with the opportunity to share his business expertise through new and exciting channels.
In addition to his regular business coaching role with Guest Focus, Kratt recently started a consulting business called Wild Kratt Tourism Consulting Ltd. The two operations complement each other and have helped him find ways to share his passions for recreation, tourism, travel, and nature while enabling others to engage in these activities safely and consciously toward their potential social, economic, and environmental impacts.
Klaudija packed her bags in Slovenia 20 years ago with no plan except to see the world. A travel rep job in Turkey was supposed to be temporary – just long enough to fund the next adventure. Instead, it launched a global career building tour businesses from nothing and selling them for profit.
Her biggest win came with Urban Adventures, joining when it was just an idea without a brand. Over 10 years, she helped grow it to 500,000 passengers working with 170 tour operators worldwide. She spearheaded expansion into experiential products and negotiated one of the industry’s first media partnerships with New York Times Journeys.
Klaudija also built and sold two tour businesses in Ljubljana and London. Not many coaches have walked the startup-to-exit path.
Now she’s Head of City Experiences at TUI, leading an experimental department testing new products. This year her team achieved 75% revenue growth and 50% growth in passenger numbers.
Klaudija brings startup grit and corporate scale to Guest Focus coaching. She specializes in sales strategy, marketing optimization, and distribution channels. Her coaching clients particularly value her website development expertise – she’s guided three members through complete overhauls.

Accomplishments:

  • Grew Urban Adventures to 500,000 passengers working with 170 tour operators worldwide over 10 years
  • Negotiated one of industry’s first media partnerships with New York Times Journeys
  • Built and sold two tour operating businesses in Ljubljana and London
  • As Head of City Experiences at TUI: achieved 75% revenue growth and 50% passenger growth in one year
  • 20 years in travel industry across multiple roles: rep, guide, marketing, sales, managing director

Angela Shen is a proven business builder with deep roots in entrepreneurship and brand management.

Angela founded Savor Seattle in 2007 and grew it to a $1M business in under 5 years without outside investment. During the COVID shutdown in 2020, she pivoted the business from food tours to curated food boxes and grew revenues more than 2x her best tour year! Angela was named in Puget Sound Business Journal’s Top 40 Under 40, and started a second tour business Savor the Wild Tours in 2023.

Angela’s expertise in business strategy and operations hails from the consumer packaged goods sector where she previously worked in brand management at PepsiCo and looked after iconic brands including Quaker Oatmeal and Life Cereal. Angela is a graduate of the Wharton School of Business and serves on the board for Visit Seattle.

Ana stumbled into tourism backwards in the 1990s—first as a guide in remote Northwest Argentina mostly because she spoke English where few others did. As a horse rider, mountaineer, and fitness trainer, she naturally fell into adventure guiding, learning the hard way by doing first and studying later.

Everything began to click when she attended her first ATTA Adventure Travel Trade Summit in 2014. Suddenly, the entire structure of the travel industry made sense—the difference between operators and travel advisors, how B2B relationships actually work, or how marketing for a B2C audience is so different. That clarity saved her years of trial and error.

Since then, Ana has built her own travel company, Adentrando, initially as an active inbound tour operator for Northwest Argentina serving multi-day B2B clients, and since 2023 as an Argentina DMC and also operating trips in Latin America, working together with trusted partners. She’s become an ATTA trainer, developed Adventure Travel Guide Standards, and spoken at major industry events about responsible tourism and community partnerships.

Ana brings her hard-earned industry knowledge to Guest Focus members, particularly those starting out or pivoting their business models. Her specialty is multi-day trip design—creating itineraries that tell a story and have a positive impact, rather than just connecting attractions. She helps operators avoid the mistakes that cost her years of learning, turning complex industry relationships into clear, actionable strategies.

Accomplishments

  • First woman adventure travel guide in Northwest Argentina, driving Land Rovers across deserts
  • Been an ATTA trainer since 2016, traveling to Jordan, Chile, Colombia working with suppliers
  • Co-creator of Adventure Travel Guide Standards (2015) – one of 15 people who developed industry standards
  • ATTA business partner since 2012 and trainer for their Adventure EDU program
  • Speaker at major industry events like Pure, Lata in London, ATTA World Summit, Adventure Elevate on responsible tourism and adventure travel product design.

Casey spent 14 years at Zegrahm Expeditions, climbing to VP of Marketing Communications where she managed a million-dollar budget. Through her leadership, Zegrahm increased business with travel advisors by 10% and cut direct mail costs by 23% – real money when working with those numbers.

After Zegrahm, she spent a decade at the Adventure Travel Trade Association (ATTA), growing net revenue by 30% and profit margins by 60%. Through COVID and its recovery, as President of the ATTA maintained a 90% team retention rate by keeping people engaged and motivated.

Now running Casey Hanisko Coaching and Consulting in Seattle, she’s doubled her own revenue in one year while becoming ACC certified through the International Coaching Federation. She’s also Dare to Lead and DISC and EQI assessment certified, bringing structured tools to her approach.

Casey specializes in strategic planning and getting tour operators out of the daily grind so they can work on their business instead of in it. She helps solo entrepreneurs and small teams document knowledge, define roles, and build growth systems. Her Guest Focus clients have hit major milestones – one reached a million in revenue, others doubled income, and several Guest Focus members have brought on new team members, consultants, and partners.

She’s passionate about supporting women leaders and purpose-driven operators focused on responsible tourism.

Accomplishments:

  • Grew ATTA net revenue by 30% and net profit margins by 60%
  • Maintained 90% team retention rate during COVID challenges
  • At Zegrahm Expeditions: managed million-dollar marketing budget, increased travel advisor business by 10%
  • Cut direct mail costs by 23% (significant savings on million-dollar budget)

Jess quit her high school teaching job for what she thought would be one fun summer guiding bike tours around Paris. Eleven years later, she’s still there. Turns out, trading lesson plans for tour routes was the best career move she never planned to make.

She worked her way up from tour guide to director at Fat Tire Tours, learning every role – designing tours, training guides, managing ticketing, overseeing operations. This ground-up experience taught her what works for staff. She now works as Europe Head of Retail, as well as overseeing Paris/Versailles operations.

Her biggest win? Maximizing operational efficiency while keeping the human element intact. She redesigned scheduling systems to reduce labor costs and spoilage, automated data processes, and streamlined operations without losing Fat Tire’s family-friendly culture.

What she’s most proud of is her team development approach. Using her teaching background, she focuses on staff satisfaction and growth, helping guides and managers build confidence. Many told her the training changed not just their work performance, but their lives outside the company.

Jess brings this dual focus – operational efficiency plus people development – to Guest Focus coaching. She works with operators from solo startups to multi-million dollar companies, helping them increase profitability while maintaining authentic culture. Her coaching clients especially appreciate her reminder to take breaks and prioritize self-care.

Accomplishments:

  • Worked way up from tour guide to director at Fat Tire Tours over 11 years
  • Maximized operational efficiency – redesigned scheduling systems to reduce labor costs and spoilage
  • Automated data entry processes and streamlined operations without losing company culture
  • Developed team management systems with 60+ guides, created buddy system and quarterly reviews
  • Created staff retention program with traditions, events, and ‘dominate’ t-shirt recognition system

Fieldbook focuses on one thing: simplifying all the behind-the-scenes work that goes into delivering a tour.

The Fieldbook platform makes it easy to:

  • Publish stunning, interactive itineraries digital and paper itineraries
  • Equip guides with a comprehensive run-sheet
  • Streamline supplier management and track reservations and rooming lists
  • Bring all your tours into one connected workspace

Unlike other platforms, Fieldbook is simple and easy to use. And because it’s a small business just like you, you’ll get the kind of support big software companies can’t offer. That means getting up and running in days, not weeks.

If you want to give Fieldbook a try for your next tour, you can sign up here or if you want to have a chat feel free to reach out to me directly at [email protected].

More About Fieldbook

ResmarkWeb delivers results for tour operators.
When All Ways Adventures had zero bookings on July 4th, they knew something had to change.
That’s when they partnered with ResmarkWeb – a digital marketing agency that specializes in the tour industry.

ResmarkWeb’s solution delivered:
– 30% revenue growth this season
– Higher search rankings for qualified traffic
– A website that converts visitors to bookings
– Responsive ongoing support (changes happen with just an email)

What sets ResmarkWeb apart? They understand tour operators. Their team walks you through every step, from understanding your vision to optimizing for conversions.

Nathan’s takeaway: “Don’t wait until you’re burned out. ResmarkWeb helped us grow without compromising our values.”

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